HR Policy Development Services

HR Policy Development & Statutory Compliance

A well-defined HR policy framework is essential to building a healthy, transparent, and productive employer–employee relationship. Without clear policies, employees lack the guidance needed to understand workplace expectations, roles, and responsibilities. HR policies not only ensure consistency and fairness but also safeguard the organisation by promoting legal compliance and cultural alignment.

At Spinach, we collaborate with your leadership and HR teams to design and implement customised, practical, and compliant HR policies that reflect your organisation’s unique structure, goals, and culture. Our services cover both policy development and full statutory compliance support.

Our HR Policy Development Services Include:

Organisational Design & Workforce Planning

  • Organisational Structure Development
  • Manpower Planning & Budgeting
  • Position Branding & Grading
  • Competency Mapping
  • Salary Banding & Structuring

HR Operations & Documentation

  • Staff Induction & Orientation Programmes
  • Onboarding / Joining Formalities
  • HR Documentation Standards
  • Wage & Salary Administration
  • Job Descriptions, KRAs, and KPIs
  • Exit Formalities & Offboarding Process

Performance & Capability Development

  • Performance Management Systems (PMS)
  • Performance Improvement Plans (PIP)
  • Training & Development Frameworks
  • Learning and Development Policies

Policy Manual Creation

We help you create or update a comprehensive HR Policy Manual including, but not limited to:

  • Recruitment Policy
  • Probation & Confirmation Policy
  • Leave & Attendance Policy
  • Salary & Employee Benefits
  • Late Arrival / Early Exit Policy
  • Uniform & Grooming Policy
  • Performance Evaluation Policy
  • Promotion Policy
  • Grievance & Conflict Resolution
  • Travel Policy
  • Use of Company Equipment
  • Mobile Phone Policy
  • Office Decorum
  • Health & Safety Policy
  • Medical Insurance / Accident Coverage
  • Termination & Rehire Policies

Onboarding & Induction Tools

  • New Employee Orientation Programmes
  • Reference Check Procedures
  • Induction Kits & Welcome Materials
  • HR Forms, Templates, and Checklists

Statutory Compliance Support

We ensure your HR systems align with all applicable laws and labour regulations. Our team helps you register under and comply with key legislations, including:

Registration Support

  • Employees’ Provident Fund & Miscellaneous Provisions Act, 1952
  • Employees’ State Insurance Act, 1948
  • The Contract Labour (Regulation & Abolition) Act, 1970
  • The Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service) Act, 1979
  • The Kerala Shops and Commercial Establishments Act, 1960
  • The Kerala Shops & Commercial Establishments Workers Welfare Fund Act, 2006

Compliance Assistance

  • The Minimum Wages Act, 1948
  • The Kerala Municipality Act (Profession Tax Rules), 1994
  • The Kerala Industrial Establishments (National & Festival Holidays) Act, 1958
  • The Labour Welfare Fund Act, 1986
  • The Maternity Benefit Act, 1961
  • The Payment of Bonus Act, 1965
  • The Payment of Gratuity Act, 1972
  • The Payment of Wages Act, 1936

With Spinach, you gain a trusted partner to build a strong HR foundation that supports growth, reduces legal risks, and enhances employee experience.

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